NOTICE IS HEREBY GIVEN that the 18TH ANNUAL GENERAL MEETING of MATTA MELAKA CHAPTER will be held on FRIDAY, 1ST MARCH 2019, 1500 HOURS at MATTA MELAKA CHAPTER SECRETARIAT OFFICE, NO. 17 & 17-1, JALAN PNBBU 4, PUSAT NIAGA BUKIT BARU UTAMA, BUKIT BARU, 75150 MELAKA.
To consider and approve the Minutes of the 17th Chapter Annual General Meeting held on 2nd March, 2018.
To consider and accept the Annual Report 2018.
To consider and approve the Audited Annual Accounts and the Statement of Receipts and Payments of MATTA for the year ended 31st December 2018.
To consider and approve the Annual Budget for 2020.
To elect members of the Chapter Committee for the next term – 2019 / 2021.
To consider motions submitted by any Chapter Members or the Chapter Committee under Clause 15, item 1.6, if any.
Please refer to the following items on downloads section :-
(i) Change of Official / Alternate Representative Form
(ii) Nomination Form for Election
(iii) Instructions Concerning Nomination
Issued by order of
NGO SIAU PENG
MATTA MELAKA CHAPTER SECRETARIAT OFFICE
LOT 112, 1ST FLOOR, TAMAN ASEAN
TEL: 06-3341913 FAX: 06-3341913
1. Only the verified Official / Alternate Representative of the Member Company can attend the Chapter Annual General Meeting. Any change to official representation must be submitted to and reach MATTA HEADQUARTERS by 1500 hours, 30 January 2019. No other Representative will be accorded attendance & voting rights at the AGM.
2. Please note that a complete Programme, Agenda, Audited Annual Accounts, Annual Budget and Annual Report will be made available to you for download not less than 14 days before the date of the Chapter Annual General Meeting.
SUBMISSION OF MOTIONS FOR DISCUSSION BY THE CHAPTER ANNUAL GENERAL MEETING AS PROVIDED UNDER CLAUSE 15, [1.6]
CLAUSE 15, Item 1.6 : MATTERS FOR DISCUSSION AT CHAPTER ANNUAL GENERAL MEETING
1.6.1 Matters for inclusion in the agenda of The Chapter Annual General Meeting may be submitted by:
22.214.171.124 Any Chapter Active Member
126.96.36.199 The Chapter Committee
1.6.2 A member wishing to submit a matter for the agenda shall forward it in writing to the Honorary Secretary General or the Chapter Honorary Secretary at least forty two (42) days before the date of the Chapter Annual General Meeting.
1.6.3 The Chapter Committee cannot refuse to submit these matters to the Chapter Annual General Meeting.
NOTE : All other matters for inclusion to the Agenda of the Chapter Annual General Meeting submitted by any Chapter Member / The Chapter Committee Council must reach the Chapter Secretariat by FRIDAY, 18 JANUARY 2019, 1500 HOURS