Dear Members,
NOTICE IS HEREBY GIVEN that the 45th Annual General Meeting (AGM) of the Association will be held on Monday, 21 December 2020, at 2.30p.m. at Dewan Tun Hussein Onn, World Trade Centre (WTC), No. 41, Jalan Tun Ismail, 50480 Kuala Lumpur.
AGENDA OF MEETING
1. To consider and approve the Minutes of the 44th Annual General Meeting held on 13 July, 2019.
2. To consider and accept the Annual Report 2019.
3. To consider and approve the Audited Annual Accounts and the Statement of Receipts and Payments of MATTA for the year ended 31st December 2019.
4. To accept the Report of the Board of Trustees of MATTA Assets Sdn Bhd and its subsidiaries.
5. To consider and approve the Annual Budget for 2021.
6. To appoint a firm of Chartered Accountants as the External Auditors.
Proposed by the Executive Council Term 2019-2021
Reference to MATTA Constitution Clause 11, item 1.4 - Nomination and Appointment as External Auditors; to nominate CHRISTOPHER CHOOI & CO as the external auditors for the year 2020.
The Executive Council wish to inform members that the nominated company, Christopher Chooi & Co, had on 30 Oct 2020, submitted their resignation as the External Auditors for MATTA.
The Executive Council is nominating another Chartered Accountants company as the External Auditors for MATTA for year 2020, as follows:
SIEW BOON YEONG & ASSOCIATES
Wisma SBY
9-C, Jalan Medan Tuanku
Medan Tuanku
50300 Kuala Lumpur
7. To appoint a professional Trustee Company as the Trustee for the Association and Subsidiary Companies.
Proposed by the Executive Council Term 2019-2021
Reference to MATTA Constitution Clause 7, item 1.5.2.8; to appoint a professional Trustee company as the Trustee for the Association and Subsidiary Companies. The Executive Council 2019-2021 would like to nominate the following company as the Trustee Company.
Maybank Trustee Berhad
8th Floor, Menara Maybank
100, Jalan Tun Perak
50050 Kuala Lumpur
8. To consider matters submitted by any member or the Executive Council under Clause 7, item 1.6, if any.
Proposed by the Executive Council Term 2019-2021
- Proposed Amendments to the Constitution of MATTA (as per enclosed attachment)
9. Proposed by the Executive Council Term 2019-2021
Sale of Property at No 98-3-11A, Prima Tanjung Business Centre, Jalan Fettes, Bandar Tanjung Tokong, 11200 Penang
This proposal was presented by the Executive Council Term 2015-2017 and approved at the 41st AGM held on 14 May 2016. It was approved again at the 43rd AGM held on 7 July 2018. However, the said property is not sold yet due to various reasons.
The Executive Council Term 2019-2021 is presenting this proposal again to sell the property at No. 98-3-11A, Prima Tanjung Business Centre, Jalan Fettes, Bandar Tanjung Tokong,11200 Penang. The property, which is freehold, was bought on 27 December 2005 at the price of RM 147,888.00. The property is at Level 3 and visitors must climb steep stairs to get to the office as the premise does not have lifts. The property is also slightly out of the town center.
MATTA Properties Sdn Bhd had bought another property for Penang Chapter at No 51-13-D, Menara BHL, Jalan Sultan Ahmad Shah, 10050 Penang, which is town center, in July 2018.
The proposed sale of the old property at Tanjung Tokong is subject to valuation, current property market conditions and the price offered by intended buyer(s).
The decision shall be made by the Executive Council upon the approval by this 45th AGM 3 October 2020. The Executive Council shall exercise due care and consideration in obtaining the best price possible before the sale is executed.
Please refer to the following reports on Downloads section:
1. Minutes of the AGM 13 July 2019
2. Annual Report 2019
3. Audited Annual Accounts YE 31 December 2019
4. Report of the Board of Trustees of MATTA Assets Sdn Bhd and its Subsidiaries
5. Annual Budget 2021
6. Proposal by the Executive Council Term 2019-2021- MATTA Constitution Amendments
Kindly be informed that there will NOT BE ANY PRINTED COPY OF THE ABOVE REPORTS. You may download it and bring it for the meeting.
10. We wish to inform and advise members that in compliance with the Standard Operating Procedures (SOP) by the Majlis Keselamatan Negara (MKN) and Ministry of Health and to facilitate the planning and preparations for this Annual General Meeting, members (official and alternate representatives only) intending to attend the meeting are requested to register online for the meeting by 12.00pm, Thursday, 17 December 2020 for the necessary arrangements with the venue management.
Members must pre-register your physical attendance to the Annual General Meeting by completing the Pre-Registration form as explained above.
We would like to emphasize that a member will not be allowed to attend the Annual General Meeting if you have not pre-registered. Walk-ins are strictly not allowed to attend the Annual General Meeting.
As per the MKN SOP, a member is prohibited to attend the Annual General Meeting if :
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You have travelled overseas and recently returned to Malaysia through any International Entry Point within 14 days of the AGM; or
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You are a Patient Under Investigation or Person Under Surveillance.
MEMBERS WILL STILL BE REQUIRED TO REGISTER UPON ARRIVAL AT THE VENUE.
Issued by order of
THE EXECUTIVE COUNCIL TERM 2019 – 2021
NIGEL WONG
Honorary Secretary General
PLEASE READ AND FOLLOW THE NOTES AND SOP COMPLIANCE NOTES AS BELOW
NOTES:
1. MEMBER’S REPRESENTATIVE
ONLY VERIFIED MEMBER’S OFFICIAL REPRESENTATIVE OR ALTERNATE REPRESENTATIVE CAN ATTEND THE AGM AS A DELEGATE.
2. REGISTRATION OF DELEGATE
PLEASE BE REMINDED THAT REGISTRATION IS BASED ON THE DELEGATE’S OFFICIAL IDENTITY DOCUMENT, SUCH AS THE IDENTITY CARD (IC), (PASSPORT FOR NON-MALAYSIAN) OR CURRENT VALID MALAYSIAN DRIVING LICENSE WITH PHOTO & IDENTITY CARD NUMBER WHICH MUST BE SHOWN DURING REGISTRATION. IDENTITY DOCUMENT THROUGH ELECTRONIC OR DIGITAL FORMATS AND MOBILE PHONE IS NOT ACCEPTED.
3. REGISTRATION TIME
REGISTRATION OPENS AT 1.00PM
(MEETING STARTS AT 2.30PM IF THE REQUISITE QUORUM IS MET AT THIS TIME)
REGISTRATION CLOSES AT 2.30PM
DELEGATES ARRIVING AFTER 2.30PM WILL NOT BE ALLOWED TO REGISTER OR PARTICIPATE IN THE AGM PROCEEDINGS.
4. MEETING MATERIALS
PLEASE BE INFORMED THAT ALL REPORTS FOR THE AGM ARE UPLOADED IN THE MATTA WEBSITE www.matta.org.my FOR YOUR REFERENCE.
SOP COMPLIANCE:
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CONSEQUENT UPON THE ANNOUNCEMENT BY THE REGISTRAR OF SOCIETIES (ROS) THE MATTA NATIONAL ANNUAL GENERAL MEETING WILL BE HELD WITH THE FOLLOWING SOPS FROM THE ROS AND GOVERNMENT WHICH WILL BE STRICTLY OBSERVED.
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MEMBERS WHO HAVE PRE-REGISTERED MUST REGISTER THEIR ATTENDANCE THROUGH THE QR CODE MYSEJAHTERA AND A TEMPERATURE SCREENING AT THE VENUE (DEWAN TUN HUSSEIN ONN, WTC) AS REQUIRED BY THE GOVERNMENT FOR “CONTACT TRACING” PURPOSES. MEMBERS WITH TEMPERATURE READING 37.5 CELCIUS OR MORE WILL NOT BE ALLOWED TO ENTER THE AGM HALL.
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MEMBERS MUST ALWAYS MAINTAIN GOOD HYGIENE BY USING THE HAND SANITIZER AND FACE MASK MUST BE WORN AT ALL TIMES.
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MEMBERS MUST PRACTISE “PHYSICAL DISTANCING” AT ALL TIMES.
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REGISTERED MEMBERS ARE ALLOWED TO ENTER THE AGM HALL TO ATTEND THE AGM WHEREVER SEATS ARE AVAILABLE.
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MEMBERS ARE ADVISED TO ADHERE STRICTLY TO SOPS BY THE GOVERNMENT.